28th September 2012
To All 2012 Graduands
On behalf of the Catholic University I congratulate you for the achievement made and taking time to pursue your studies. It has been indeed a sacrifice. As you prepare for your graduation please note the following: -
Once again I congratulate you on your achievement as you look forward to graduate on 5th October 2012.
Odilon Dizon Jr.
Class of 2012 List Click here...
1. The library is open to the staff and registered students of CUEA, registered CUEA Alumni on production of a valid identity card; graduate students/teachers from institutions whose libraries are in consortium with CUEA library on production of a valid ID card; and paid up individuals on production of a valid CUEA library membership card.
2. The library is open Monday through Saturday and closed on Sundays; public holidays and other days of obligation.
3. The opening hours of the main library are displayed on the notice boards and are as follows:
Monday â€“ Thursday: 8.00 am â€“ 11.00 pm
Friday: 9.00 am â€“ 11.00 pm
Saturday: 8.00 am â€“ 6.30 pm
Sundays, Public holidays and Special days - CLOSED
4. No overcoats, bulky jackets, headgears are allowed into the library. Should somebody get into the library with them, he/she will be subject to thorough checking at the discretion of the guard at the library entrance
5. No pocket files, bags, umbrellas and personal serials/books with the exception of notebooks are allowed into the library.
6. Any CUEA student is required to produce CUEA valid ID card for identification at the main library entrance. Any other user from somewhere else will be required to produce valid ID card/National ID card/Passport etc.
7. Every library user is subject to inspection at the main library entrance when leaving the library.
8. The library offices are out of bound to the students. In case of any enquires/problem consult the circulation librarian.
9. Littering with wasted papers, sweet wrappings, chewed gums etc, is prohibited in the library.
10. Smoking eating and drinking are not allowed in the library.
11. All library users are requested to return reading materials at the designated area after use. No user is permitted to re-shelve any reading material.
12. Absolute silence is to be observed in the library. Mobile phones ought to remain turned off in the library.
13. Voluminous library items must always be referred to on flat desks/tables.
14. The computers meant for the users in the library are only for research purposes. However diskettes/CD-ROMs /DVD - ROMs are prohibited.
15. Those who wish to photocopy from CUEA library reading materials, may make use of the photocopy services available on campus as long as they observe copyright regulations.
16. Writing on or underlining in library reading materials, tearing pages from books or damaging library reading materials in any other way is strictly prohibited.
17. Any student, whose library conduct is unbecoming, will be reported to the library disciplinary committee for action.
18. Drawing and writing on library tables, walls, windows or doors of the library is strictly prohibited.
19. Africana section is open to all users. Readers/researchers will be required to leave their institutions ID cards within the section until they return what they had picked from the section. The Africana material can only be read within the library for specified time.
20. All new students are required to attend library orientation programme before using library services.
Acquisitions services policy
Formats/types of information resources to be acquired
Acquisitions of library resources shall include the following formats/types:
Responsibility of selecting materials
The responsibility of selecting lies with the University Librarian, Lecturers and students.
The library acquires information materials in English, Kiswahili, German, Italian, and any other language deemed useful to the users.
Criteria for selection of books (books in print)
Number of copies
Up to 1-30 students maximum 3 copies; from 30-40 6 copies; and 40 and above 10 copies are required.
Criteria for selecting periodicals/journals
Number of copies
1 copy of each issue will be acquired. Any additional copies will be left to the discretion of the Acquisitions Librarian.
Acquiring of electronic resources
The library acquires electronic resources including e-books, e-journals and other e-resources. Where the periodicals/journals are available electronically:
Criteria for selecting electronic resources
The library will ensure that information resources or materials are regularly bound to conserve them.
Gift and exchange policy
The library acquires gifts/donations through soliciting, voluntary donations and as the university library deposit requirement. Any gifts that will be accepted must meet the following conditions.
The library acquires journals titles from other sources through an exchange program.
The library carries out weeding of its information resources from time to time to guarantee relevance of the collection, promote use, create space for new materials etc. The information resources to be weeded out are to be selected by the library staff in consultation with the respective departments. Before information resources can be disposed off the matter has to be brought into the attention for the Library Committee for approval.
Reading materials will be de-accessioned (and also removed from the shelves) whenever they are found irrelevant to the stated mission of the library. No reading materials however, will be removed from the shelves because of racial, tribal, religious or political reasons. This move violates the library users™ right to information.
The following criteria will be applied in selecting materials to be weeded out:
Stock taking policy
Information Systems policy
The library computer services are available to the clients during library opening hours, subject to periodic maintenance.
In recognition of their particular importance to researchers working in the art - related subject field, certain special formats are given a more detailed level of cataloguing than would normally be encountered in a generalist library. Formats treated in this way include trade catalogues, sale catalogues and exhibition catalogues. This approach also acknowledges the CUEA LIBRARY's role in providing full catalogue records where such records are not available from other sources.
Where a number of individual titles are contained within a single parent volume (for example, a bound volume of separately published exhibition catalogues) CUEA Library links are created between the related MARC records for the volume. In this context the CUEA Library record structure is necessary for circulation purposes .A good example is when the material includes specific entities such as spate essays, important chapters which tackle separate topics.
The need for verification is particularly important when adding descriptive notes. The source of any statements made in the notes about the nature of the form/subject of the item in hand should be given. In making such notes cataloguers should avoid subjective interpretation where possible. They should give the source of any statements made even when the note added is not a direct quotation.
Inconsistencies undermine confidence in the catalogue. As such the CUEA LIBRARY has established detailed guidelines for the checking and validation of name headings including provision of cross references. In order to simplify use of the catalogues, names are added to a single authority file despite being held in separate MARC fields.
(a) Exhaustivity:There is no artificial limit to the number of subject headings which can be assigned although there is a practical limit to the time which can be spent. This usually means that the themes identified and expressed by subject headings are those which summarise the overall argument/subject coverage rather than narrower sub-themes which may be expressed by smaller sections within it. Exceptions are made where a book on a general subject contains within it specific contributions likely to be directly relevant / of particular interest to the CUEA LIBRARY, especially where the general subject is not obviously related to the CUEA LIBRARY core collections. In such cases in depth indexing will be carried out.
(b) Specificity: The choice of concepts to be represented by subject headings should match the specificity of subject coverage of the title concerned.
The language of the subject and approaches taken to it are constantly changing. It is essential that the means to access the CUEA LIBRARY collections is kept under constant review and develops to keep pace with these changes.
CUEA LIBRARY cataloguers are encouraged to be critical in their use of existing headings, to create new headings for subjects as they are encountered, and to introduce new headings to rectify deficiencies identified in the existing subject index. Key among these are terminologies in local languages especially Kiswahili. Kiswahili new headings are established using standard Kiswahili language and literary dictionaries.
As described above, access to special collections by document type and physical feature is recognized as essential given the CUEA LIBRARY's curatorial role and research interest in the history and development of the book as physical object. Alongside the addition of detailed notes, cataloguers add controlled headings using terminology derived from AAT.Where relevant terms are missing from AAT, candidate terms are submitted for inclusion in that thesaurus. The controlled headings assigned to CUEA LIBRARY records provide structured access by grouping related material. Form and genre terms are added to MARC field 655; the placing of physical characteristic terms is under review following the deletion of MARC field 755 from the format.
Decisions which affect the catalogue impinge upon all aspects of the Library's work are taken with the widest possible consultation. Cataloguing policy is kept under continuous review and newly established headings are monitored in a series of review meetings within and outside the Section.
Cataloguers take personal responsibility for their cataloguing and are expected to identify their work by adding their initials in the data input form. Extent of checking is determined by the cataloguer's experience and level of expertise.
With certain exceptions all catalogue records for CUEA LIBRARY acquisitions are made available via the computer catalogue.
For access and the security of the collections, it is essential that items in process can be located easily. To achieve this, new acquisitions are systematically dealt with by date of arrival (oldest material first) and are shelved in date order. It is the responsibility of each cataloguer to keep work in process in good order and accessible while being catalogued.
1. Borrowing services policy
The library has materials that cannot circulate namely periodicals, reserved materials, reference materials, Africana materials and non print materials.
2. Library users™ policy
The library users are identified as being:
The policy, on the library users is included in the rules and regulations of the library.
Payment of fines
3. Inter library services policy
Interlibrary loan requests to other libraries
Walk in help and assistance are readily available from the Library Reference Staff.
Library users can schedule an appointment for a face-to-face consultation with a Librarian using online chat or Appointment Request Form.
Telephone the followings for help and assistance:
Also, refer the Library Staff Directory.
E-mail the Reference Staff with a question or request for possible assistance. Use the following e-mail addresses:
The online chat with a Librarian helps the users to seek assistance and guidance from the library staff. The library users are greatly encouraged to make use of this communication.
Chat the library staff on yahoo messenger using the following email addresses:
The growth of the library collection is very much controlled and monitored by the acquisitions section. In collaboration with library staff, students and teaching staff, the section acquires reading materials through purchasing, subscriptions, donations/or gifts and exchange programs. It is in this section, that the incoming reading materials are accessioned among other things.
Information systems section
The information systems section provides support and promotes the library as a portal of information and communication using the state-of-the-art of technological innovations, in order to enable the university realizes its potential in academic excellence for lifelong learning culture. In this light, the section will lead in the deployment of technological innovations in order to enable the library achieve its leadership role as the resourceful information centre in the university.
Technical section operations are concerned with securing and processing materials for patrons use. The primary function of the technical services unit is to receive, accession and catalogue/classify information resources (books, audio-visual materials) for library use. Indeed without the work performed by this section the library would find it impossible to provide services to the patrons, which is its main objective.
Broadly speaking, technical services activities revolve around two basic functions namely:
Technical services unit consists of two main sections namely:
The cataloguing section catalogues and classifies materials that have gone through the acquisitions section activities. Among other things the cataloguing section, determines which section the reading material will go to after it has gone through the cataloguing process. The materials are catalogued and classified according to the library of congress classification systems.
Readers advisory section
Offering reference, interlibrary loan, circulation services and electronic journals, which encourages and fosters interaction between users and these information services.
This section comprises of two sub sections namely:
The reference section is dedicated to providing the best possible traditional and automated library services for the entire CUEA community. It promotes the academic research, supports classroom instruction and further the current and future personal development of all library users. It supports the curricular research and professional needs of the CUEA community by facilitating access to needed information and assisting users to access, retrieve and critically evaluate both physical and electronic information resources.
interview and then proceed to fill those needs by using the resources available, including the expertise of colleagues and referral to other organizations.
The circulation section is to provide appropriate levels of circulation services to CUEA community. The library user is the focus and excellent service to users is the main concern of our circulation services. The circulation section aims at promptly and accurately issuing and receiving circulating materials.
To evaluate and recommend hours of access to the library collection on the basis of needs identified by library statistics and patron requests.
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