28th September 2012

To All 2012 Graduands

On behalf of the Catholic University I congratulate you for the achievement made and taking time to pursue your studies. It has been indeed a sacrifice. As you prepare for your graduation please note the following: -

  • All graduands should have gotten their letter of invitation for graduation.
  • You should have submitted your clearance form and obtained a slip from Registry.
  • Confirmed your names as they will appear on your certificates. The format of the attached list is the exact way they will appear.
  • In case of any quarries call the Registrar of his deputy as soon as possible.

Once again I congratulate you on your achievement as you look forward to graduate on 5th October 2012.

Yours sincerely

Odilon Dizon Jr.
University Registrar


Class of 2012 List Click here...

Rules and Regulations

General rules

1. The library is open to the staff and registered students of CUEA, registered CUEA Alumni on production of a valid identity card; graduate students/teachers from institutions whose libraries are in consortium with CUEA library on production of a valid ID card; and paid up individuals on production of a valid CUEA library membership card.

2. The library is open Monday through Saturday and closed on Sundays; public holidays and other days of obligation.

3. The opening hours of the main library are displayed on the notice boards and are as follows:

Monday – Thursday:    8.00 am – 11.00 pm
Friday:                       9.00 am – 11.00 pm
Saturday:                   8.00 am – 6.30 pm

Sundays, Public holidays and Special days - CLOSED

4. No overcoats, bulky jackets, headgears are allowed into the library. Should somebody get into the library with them, he/she will be subject to thorough checking at the discretion of the guard at the library entrance

5. No pocket files, bags, umbrellas and personal serials/books with the exception of notebooks are allowed into the library.

6. Any CUEA student is required to produce CUEA valid ID card for identification at the main library entrance. Any other user from somewhere else will be required to produce valid ID card/National ID card/Passport etc.

7. Every library user is subject to inspection at the main library entrance when leaving the library.

8. The library offices are out of bound to the students. In case of any enquires/problem consult the circulation librarian.

9. Littering with wasted papers, sweet wrappings, chewed gums etc, is prohibited in the library.

10. Smoking eating and drinking are not allowed in the library.

11. All library users are requested to return reading materials at the designated area after use. No user is permitted to re-shelve any reading material.

12. Absolute silence is to be observed in the library. Mobile phones ought to remain turned off in the library.

13. Voluminous library items must always be referred to on flat desks/tables.

14. The computers meant for the users in the library are only for research purposes. However diskettes/CD-ROMs /DVD - ROMs are prohibited.

15. Those who wish to photocopy from CUEA library reading materials, may make use of the photocopy services available on campus as long as they observe copyright regulations.

16. Writing on or underlining in library reading materials, tearing pages from books or damaging library reading materials in any other way is strictly prohibited.

17. Any student, whose library conduct is unbecoming, will be reported to the library disciplinary committee for action.

18. Drawing and writing on library tables, walls, windows or doors of the library is strictly prohibited.

19. Africana section is open to all users. Readers/researchers will be required to leave their institutions ID cards within the section until they return what they had picked from the section. The Africana material can only be read within the library for specified time.

20. All new students are required to attend library orientation programme before using library services.

Library Policies

Acquisitions services policy 

Formats/types of information resources to be acquired
Acquisitions of library resources shall include the following formats/types:

  • Books (hardcover paperbacks)
  • Periodicals/Journals
  • Microforms
  • Pictures
  • Audio recordings (tapes)
  • Printed music
  • Pamphlets
  • Manuscripts
  • Maps
  • Newspapers
  • Government documents
  • Electronic formats

Responsibility of selecting materials
The responsibility of selecting lies with the University Librarian, Lecturers and students.

The library acquires information materials in English, Kiswahili, German, Italian, and any other language deemed useful to the users.

Criteria for selection of books (books in print)

  • Currency and timeliness in relation to the usefulness to relevance of the subject context.
  • Authors/publishers reputation and credibility in the subject field.
  • Scope of materials that are comprehensive and exhaustive will be preferred.
  • Hardcover books will be preferred to paperbacks.
  • Where other factors are constant (authority, currency etc) the cheaper material will be preferred.
  • Efforts should be made to acquire books that are accurate and impartial in treating the subject matter.
  • Scholarly treatment is preferred over a practitioner oriented approach.
  • Bibliographies and anthologies will be selectively considered.

Number of copies
Up to 1-30 students maximum 3 copies; from 30-40 6 copies; and 40 and above 10 copies are required.

Criteria for selecting periodicals/journals

  • Level of indexing the library collects scholarly titles indexed in various indexes, which it subscribes to. These include: Humanities Index, Education Index, Philosophers Index, Catholic Periodicals Index, Religious and Theological Index, Old Testament Abstracts and New Testament Abstracts.
  • Degree of scholarship the library generally subscribes to high quality English- language academic journals from different countries. New Non academic Journals within the collection parameters are considered if they demonstrate a scholarly oriented approach.
  • Specific focus upon the subject matter the library prefers not to subscribe to those journals that are so specialized, that a very limited number of patrons would use them, e.g. foreign language journal or journal that covers a narrow aspect of a subject where the aspect is already covered by other journals with greater breadth of focus.
  • Long term research value the library prefers journals that are not aimed towards providing current awareness. For those who serve primarily as current awareness, the library tends to retain issues for a limited period of time.

Number of copies
1 copy of each issue will be acquired. Any additional copies will be left to the discretion of the Acquisitions Librarian. 

Acquiring of electronic resources
The library acquires electronic resources including e-books, e-journals and other e-resources. Where the periodicals/journals are available electronically:

  • The library will acquire core journals both in electronic and print formats.
  • Where indexes and abstracting journals, are available electronically, they are preferred to the printed ones.
  • Every department will select a maximum of 10 titles of journals 5 of which are core to the respective department.

Criteria for selecting electronic resources

  • Currency and timeliness in relation to the usefulness and relevance of the serials context.
  • Authors/publishers reputation and credibility in the serials field.
  • Serials materials that are comprehensive and exhaustive will be preferred.
  • The Library will prefer to acquire e-resources that are multiple uses to single use.
  • The library will prefer acquiring e-resources with variety of search options.
  • The library will acquire e-resources from a well-established producer who can offer technical support and training from time to time.
  • The library will prefer to acquire e-resources that are compatible with the existing hardware software system.
  • The library will prefer to acquire e-resources that require lower cost of maintenance and use.
  • The library will prefer to acquire e-resources with favourable licensing terms in relation to provision for payments and delivery of the product, warranties and limits terminations of agreement, customer service, information access and copyright restrictions.

Binding policy
The library will ensure that information resources or materials are regularly bound to conserve them.

Gift and exchange policy
Gift policy
The library acquires gifts/donations through soliciting, voluntary donations and as the university library deposit requirement. Any gifts that will be accepted must meet the following conditions.

  • If possible prospective donors shall be requested to provide bibliographic details of the materials to the librarian so that their values can be determined.
  • Gifts that fall under the library™s weeding policies shall not be made part of the collection.
  • Gift materials shall be reviewed by the same standards as applied to new materials being selected.
  • Periodicals shall be kept only if they fill a gap in the collection. The exception would be rare and valuable set which the library can afford to start a subscription.
  • The library will have the mandate to integrate the donations with the information resources in accordance to the existing library procedures
  • If donations/gifts are not relevant to the library, the donor agrees for exchange and donation program that are available for our exchange and donation program.

 Exchange policy

 The library acquires journals titles from other sources through an exchange program.

  • The same selection criteria will apply as of other journals.

 Weeding policy

The library carries out weeding of its information resources from time to time to guarantee relevance of the collection, promote use, create space for new materials etc. The information resources to be weeded out are to be selected by the library staff in consultation with the respective departments. Before information resources can be disposed off the matter has to be brought into the attention for the Library Committee for approval.
Reading materials will be de-accessioned (and also removed from the shelves) whenever they are found irrelevant to the stated mission of the library. No reading materials however, will be removed from the shelves because of racial, tribal, religious or political reasons. This move violates the library users™ right to information.
The following criteria will be applied in selecting materials to be weeded out: 

  • Superseded editions whose contents are no longer relevant.
  • Badly mutilated or damaged information resources.
  • Duplicate copies of seldom-used titles.
  • Materials which contain obsolete information
  • Single copies of materials that have not circulated within the last five years.
  • For the weeded information resources a decision will be made of whether to go to the archives or to be disposed off.
  • Information resources on the Catholic Church in the AMECEA region will be maintained in the archives indefinitely.

Stock taking policy

  • The library will carry out stock taking on an annual basis.
  • During the stock taking period, the library will remain closed.

 Information Systems policy
The library computer services are available to the clients during library opening hours, subject to periodic maintenance.

  • Access to Internet information services is for authorized users only.
  • The staff will always assist the clients in accessing information.
  • Each client is allowed to use the computer for a maximum period of 1 hour at any one moment.
  • The library computers are for accessing information for research purposes only.
  • While using the computer one should not infringe upon the rights of others. Displaying any images, sound or text, leading to a situation of creating an atmosphere of discomfort or harassment for others is prohibited.
  • Attempts to degrade, disrupt or vandalize the equipment, software, materials or data of any other client of the computer system or in any other network connected to the system is prohibited.
  • Attempts by any client to gain unauthorized access to restricted information, changing the computer settings, accounts or files, networks, or deliberately creating or propagating computerized viruses or worms is prohibited.
  • The library management reserves the right to require all prospective clients to attend an orientation session as a condition of using the computer stations. Orientation will include training in the use of software and hardware, and guidelines for the responsible care of computer equipments.
  • Any client found to be sending or receiving inappropriate materials, (i.e. none educational, pornographic, instant messages and e-phone) will be subjected to disciplinary action.
  • Text handling services such as word processing, typesetting etc are prohibited.
  • The Internet services are not for political or commercial purposes.
  • Clients are prohibited from downloading files/programs such as streaming radio, DVD or video clips and playing games and music from any Internet site.
  • When accessing Internet information services you should adhere to intellectual property laws, and security restrictions.

Cataloguing policy
Broad guidelines:

  • Local implementations of those aspects which require rule interpretation or additional guidance are documented in the Cataloguing Section Manual. This Manual is used in conjunction with published standards to provide the basis for consistent cataloguing.
  • The CUEA Library is committed to the identification and implementation of international CUEA Library standards for cataloguing. Those standards that are already in place will be kept under review to ensure their continuing relevance. Similar action will be taken to address changes to AACR2 resulting from the recent discussions about its future.
  • Where the specialist nature of some of the materials to be dealt with or the needs of our users require us to go beyond existing standards, any local supplementary rules or instructions are added within a framework provided by standards already in place and our aim is to build upon these rather than create our own.
  • The main MARC fields used for archives and manuscripts cataloguing are also included in Appendix 1.
  • For bibliographic material, CUEA LIBRARY cataloguing level reflects the use of the CUEA LIBRARY as a research reference library by an international community of researchers. CUEA LIBRARY cataloguers supply full descriptive catalogue records in accordance with AACR2 2nd level description.

In recognition of their particular importance to researchers working in the art - related subject field, certain special formats are given a more detailed level of cataloguing than would normally be encountered in a generalist library. Formats treated in this way include trade catalogues, sale catalogues and exhibition catalogues. This approach also acknowledges the CUEA LIBRARY's role in providing full catalogue records where such records are not available from other sources.

  • For special and closed access collection titles, an enhanced level of cataloguing is provided. For rare books, the CUEA LIBRARY follows the cataloguing practice laid down in the Library of Congress publication 'Descriptive Cataloguing of Rare Books' 2nd ed. Additions to this standard are documented in the CUEA LIBRARY cataloguing manual.
  • Minimal level entries are provided for ephemera (information files and ephemeral trade literature). Nevertheless, many slight items are given a full catalogue entry. Size alone is not used to determine cataloguing treatment. The importance of the content and or form of the item is also taken into account. Some keyboarded retro-conversion records are also minimal level as these are limited to the data available on the CUEA LIBRARY catalogue card.
  • CUEA Library catalogue records reveal the structure and hierarchical relationships between items. The CUEA LIBRARY's policy is to use a CUEA Library listing in MARC where a grouping of material cannot be adequately described using a single record.

Where a number of individual titles are contained within a single parent volume (for example, a bound volume of separately published exhibition catalogues) CUEA Library links are created between the related MARC records for the volume. In this context the CUEA Library record structure is necessary for circulation purposes .A good example is when the material includes specific entities such as spate essays, important chapters which tackle separate topics.

  • Access to special collections by document type and physical feature is recognized as essential given the CUEA LIBRARY's retrieval needs and research interest in the history and development of the book as physical object. This is achieved by the addition of detailed notes describing the form and features of all special collection titles, or significant features of general collection items. These notes are searchable. Cataloguers also add controlled headings to standardize the terminology used and to show the relationships between types of item and feature, e.g. to locate diaries with marbled endpapers.
  • The management approach also includes the recording of copy-specific features of items in the collection. CUEA LIBRARY cataloguers record copy-specific aspects in the descriptive notes, supplementing these with controlled headings where appropriate. The notes may indicate that an item is unique or that the item is a variant, enabling researchers to make detailed comparisons with related copies in other collections.
  • Information added to the CUEA LIBRARY catalogue must be accurate. Where information about an item or its authorship is limited or uncertain, AACR2 sets out detailed rules to cover the addition of this type of information, e.g. rules for citing approximate date of publication. It also provides detailed rules to cover attribution, anonymous works, etc. Where exact details relating to a particular title cannot be verified this must always be clear from the catalogue entry.

The need for verification is particularly important when adding descriptive notes. The source of any statements made in the notes about the nature of the form/subject of the item in hand should be given. In making such notes cataloguers should avoid subjective interpretation where possible. They should give the source of any statements made even when the note added is not a direct quotation.

  • Descriptive cataloguing is based upon the premise that the description should reveal why specific authority-controlled access points have been created for the item. After selecting a heading and finding a title listed under it, the reader should be able to see why it is listed under the chosen name, subject or physical characteristic term.
  • Cataloguers are responsible for identifying, establishing and entering the correct and consistent form of all personal, corporate and geographic names. Name headings must be consistent and new headings added should be in line with international library standards as embodied in the Library of Congress Name Authority File (LC NAF) which forms the nascent Anglo-American Authority File. British Library authority forms are also added to this file.

Inconsistencies undermine confidence in the catalogue. As such the CUEA LIBRARY has established detailed guidelines for the checking and validation of name headings including provision of cross references. In order to simplify use of the catalogues, names are added to a single authority file despite being held in separate MARC fields.

  • CUEA LIBRARY subject indexing practice follows guidelines based upon ISO 5963-1985 'Documentation : methods for examining documents, determining their subjects, and selecting indexing terms',which describes the steps involved in identifying and translating the subject of the document into controlled subject headings. The level of subject indexing is determined by two factors:

(a) Exhaustivity:There is no artificial limit to the number of subject headings which can be assigned although there is a practical limit to the time which can be spent. This usually means that the themes identified and expressed by subject headings are those which summarise the overall argument/subject coverage rather than narrower sub-themes which may be expressed by smaller sections within it. Exceptions are made where a book on a general subject contains within it specific contributions likely to be directly relevant / of particular interest to the CUEA LIBRARY, especially where the general subject is not obviously related to the CUEA LIBRARY core collections. In such cases in depth indexing will be carried out.

(b) Specificity: The choice of concepts to be represented by subject headings should match the specificity of subject coverage of the title concerned.

The language of the subject and approaches taken to it are constantly changing. It is essential that the means to access the CUEA LIBRARY collections is kept under constant review and develops to keep pace with these changes.

CUEA LIBRARY cataloguers are encouraged to be critical in their use of existing headings, to create new headings for subjects as they are encountered, and to introduce new headings to rectify deficiencies identified in the existing subject index. Key among these are terminologies in local languages especially Kiswahili. Kiswahili new headings are established using standard Kiswahili language and literary dictionaries.

As described above, access to special collections by document type and physical feature is recognized as essential given the CUEA LIBRARY's curatorial role and research interest in the history and development of the book as physical object. Alongside the addition of detailed notes, cataloguers add controlled headings using terminology derived from AAT.Where relevant terms are missing from AAT, candidate terms are submitted for inclusion in that thesaurus. The controlled headings assigned to CUEA LIBRARY records provide structured access by grouping related material. Form and genre terms are added to MARC field 655; the placing of physical characteristic terms is under review following the deletion of MARC field 755 from the format.

Decisions which affect the catalogue impinge upon all aspects of the Library's work are taken with the widest possible consultation. Cataloguing policy is kept under continuous review and newly established headings are monitored in a series of review meetings within and outside the Section.

Cataloguers take personal responsibility for their cataloguing and are expected to identify their work by adding their initials in the data input form. Extent of checking is determined by the cataloguer's experience and level of expertise.

With certain exceptions all catalogue records for CUEA LIBRARY acquisitions are made available via the computer catalogue.

For access and the security of the collections, it is essential that items in process can be located easily. To achieve this, new acquisitions are systematically dealt with by date of arrival (oldest material first) and are shelved in date order. It is the responsibility of each cataloguer to keep work in process in good order and accessible while being catalogued.

View the indepth Policy on cataloguing the library collections

Circulation policy

1. Borrowing services policy

The library has materials that cannot circulate namely periodicals, reserved materials, reference materials, Africana materials and non print materials.

  • Reference books, unpublished theses/dissertations, Africana reading materials, reserved reading materials and periodicals are not for borrowing. In exceptional cases, overnight borrowing may be authorized.
  • CUEA students may borrow books for the following duration:
  1. Post-graduate students may borrow up to 4 books for 30 days
  2. Undergraduate students may borrow up to 2 books for 14 days
  3. Teaching staff up to 5 books for 30 days
  4. Non-teaching staff up to 2 books for 14 days
  5. Alumni are not allowed to borrow
  • Each student will be issued with library borrower™s cards according to the number of books he/she is allowed to borrow for a specified period.
  • For each item to be borrowed, the reader surrenders one library borrower™s card. Upon returning the book the card is reclaimed.
  • To check out a book both the borrower and circulation staff verifies the conditions of the book. The borrower writes his/her name on the card handed to him/her by the circulation staff who then stamps the due date on it together with the book pocket using an appropriate ink depending on the condition of the book.
  • Borrowing books from the library is allowed up to fifteen minutes before closing time.
  • Each student must personally return the book(s), which he/she borrowed, to the circulation staff at the counter.
  • A circulation librarian may call back any borrowed book (s) at any time
  • In order to facilitate library stock taking, no borrowing will be allowed during the last ten days of the second semester

2. Library users™ policy
The library users are identified as being:

  • All registered CUEA students
  • CUEA teaching staff
  • CUEA non-teaching staff
  • CUEA alumni
  • Inter library consortium
  • Constituent colleges consortium

The policy, on the library users is included in the rules and regulations of the library.

Payment of fines

  • Failure to return a borrowed book/item on time calls for payment of a stipulated fine for each overdue day, including Sundays, other days of obligation, and public holidays, after a grace period of three days.
  • Any CUEA student who has been given two reminders to return borrowed books and fails to do so forfeits his/her borrowing privileges. His/her semester results, academic transcripts certificates or diploma/degree will be withheld until the borrowed books/items are returned and the accruing fines paid.
  • A stipulated fee will be charged for replacement of a lost borrower™s card.
  • The circulation librarian calculates the cost to be paid by the borrower for the replacement of any lost or damaged book/reading material.

3. Inter library services policy

  • The [library rules and regulations] demonstrates how the interlibrary services policy facilitates the reciprocity of services between Bishop McCauley Memorial Library and other libraries.

Interlibrary loan requests to other libraries

  • CUEA students should fill in their book request forms and submit them to the CUEA interlibrary loan office.
  • This office forwards the requests to other libraries in its interlibrary co-operation consortium on specified days.
  • The interlibrary loan office does not accept responsibility for any reading materials a student borrows from another library unless it endorses the request
  • Whoever fails to return a reading item borrowed on an interlibrary basis by its due date forfeits his/her interlibrary borrowing privileges. He/she may be required to pay a fine if this is demanded by the lending library.

View Library Rules and Regulations

Ask Librarian

n Person

Walk in help and assistance are readily available from the Library Reference Staff.


Library users can schedule an appointment for a face-to-face consultation with a Librarian using online chat or Appointment Request Form.


Telephone the followings for help and assistance:

  • Reference Librarian 891601-6 Ext 2256
  • Reference Assistant 891601-6 Ext 2256
  • Reference Assistant Periodicals 891601-6 Ext 2256
  • Circulation Librarian 891601-6 Ext 2435
  • Circulation Assistant 891601-6 Ext 2319
  • Information Systems Librarian 891601-6 Ext 2208

Also, refer the Library Staff Directory.


E-mail the Reference Staff with a question or request for possible assistance. Use the following e-mail addresses:


The online chat with a Librarian helps the users to seek assistance and guidance from the library staff. The library users are greatly encouraged to make use of this communication.
Chat the library staff on yahoo messenger using the following email addresses:yahoo

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Library Sections

Acquisitions section

The growth of the library collection is very much controlled and monitored by the acquisitions section. In collaboration with library staff, students and teaching staff, the section acquires reading materials through purchasing, subscriptions, donations/or gifts and exchange programs. It is in this section, that the incoming reading materials are accessioned among other things.


  1. To identify, select and acquire print and electronic information resources
  2. To ensure security of acquired information materials through laid down standards and procedures
  3. To acquire information resources within the budget allocation
  4. To undertake information consultant services required by the library clientele.
  5. To ensure provision of acquisition tools to guide or to facilitate identification and selection of required materials.


  • To coordinate the identification and selection of the required information resources
  • To acquire information resources within the budget allocation
  • To ensure that the stakeholders have the tools to guide or facilitate identification and selection of the required information resources

Information systems section

The information systems section provides support and promotes the library as a portal of information and communication using the state-of-the-art of technological innovations, in order to enable the university realizes its potential in academic excellence for lifelong learning culture. In this light, the section will lead in the deployment of technological innovations in order to enable the library achieve its leadership role as the resourceful information centre in the university.


  • To ensure that the information systems in the library infrastructure is functioning optimally.
  • To provide for automation of information services.
  • To ensure the development of digital/electronic information systems.
  • To ensure that there is an information systems policy for the library.
  • To enable the provision of multimedia, internet and intranet services.
  • To provide appropriate computing systems, telecommunication systems and networking technologies.
  • To enable the Library become the centre of learning research.
  • To facilitate efficient retrieval of information services.
  • To provide efficient and effective library and information services that meet the information needs of the clients.
  • To provide conducive environment for research, learning and studying to the library clientele.
  • To support the university in creating a lifelong learning culture.
  • To provide information literacy knowledge and skills training to the clients.
  • To provide consultancy services in information systems and information related work.
  • To ensure proper management of information systems resources and services.


  • To identify the information systems needs in collaboration with other section heads of the library department.
  • To ensure automation of information services.
  • To facilitate the acquisition of appropriate information systems that will help the library achieve its purpose/aim, goals and objectives.
  • To provide hardware and software support services through trouble shooting and maintenance.
  • To ensure security of databases by backing up data.
  • To provide information literacy knowledge and skills training to library clientele.
  • To facilitate the development and implementation of digital information services.
  • To develop and maintain the library web page in collaboration with other sections of the Library.
  • To provide multimedia services, Internet and intranet to the clients.
  • To provide consultancy and training of information delivery services.
  • To ensure a conducive environment for lifelong learning.
  • To provide appropriate technologies to manage library and information services.

Technical section

Technical section operations are concerned with securing and processing materials for patrons use. The primary function of the technical services unit is to receive, accession and catalogue/classify information resources (books, audio-visual materials) for library use. Indeed without the work performed by this section the library would find it impossible to provide services to the patrons, which is its main objective.

Broadly speaking, technical services activities revolve around two basic functions namely:

  1. Organizing and processing materials. This consists of informing the library users of the types of information materials available.
  2. Maintaining collection and records that provide access to the library’s collection. If the patrons are to have maximum use of the library and locate items easily, a well maintained catalogue is essential.

Technical services unit consists of two main sections namely:

  • Cataloguing section
  • Acquisitions section

Cataloging section

The cataloguing section catalogues and classifies materials that have gone through the acquisitions section activities. Among other things the cataloguing section, determines which section the reading material will go to after it has gone through the cataloguing process. The materials are catalogued and classified according to the library of congress classification systems.

Readers advisory section

Offering reference, interlibrary loan, circulation services and electronic journals, which encourages and fosters interaction between users and these information services.

This section comprises of two sub sections namely:

  • Reference section
  • Circulation section

Reference section

The reference section is dedicated to providing the best possible traditional and automated library services for the entire CUEA community. It promotes the academic research, supports classroom instruction and further the current and future personal development of all library users. It supports the curricular research and professional needs of the CUEA community by facilitating access to needed information and assisting users to access, retrieve and critically evaluate both physical and electronic information resources.


  • To make reference services easily accessible by offering a variety of access points including in-person and emails.
  • To link users to information resources by providing access to print and electronic reference sources in support of the university’s academic programs.
  • To increase awareness and use of library resources and services through instructional programs
  • To cooperate with other libraries and organizations to increase accessible resources.
  • To guide library users to the appropriate resources that will best address their research requirements.
  • To offer a variety of options for retrieving information available outside the CUEA library.
  • To foster in students the concept that information seeking is a means to a lifelong educational process vital to professional and personal growth.


  • To provide personal assistance without discrimination to library clients.
  • To identify and promote the information needs of potential clients in the Community.
  • To present programs which teach the use of the library and its resources
  • To identify a patrons specific informational needs through a reference

interview and then proceed to fill those needs by using the resources available, including the expertise of colleagues and referral to other organizations.

  • To refer patrons to appropriate agencies that can provide needed information Reference staff.

Circulation section

The circulation section is to provide appropriate levels of circulation services to CUEA community. The library user is the focus and excellent service to users is the main concern of our circulation services. The circulation section aims at promptly and accurately issuing and receiving circulating materials.


  • To provide for the greatest possible use of library material, while ensuring the collection's security and adherence to equitable policies in the provision of services to individuals whose needs compete.
  • The Circulation Services unit is responsible for circulation of the general and course reserve collections, shelving and stacks maintenance, registration of patrons and maintenance of patron records, compilation of circulation statistics, and the provision of basic directional information to library patrons.
  • To accurately issue and receive circulating material.
  • To maintain a course reserve service which efficiently allows a maximum number of students access to a limited amount of material.

  • To maintain accurate statistics of library use.

To evaluate and recommend hours of access to the library collection on the basis of needs identified by library statistics and patron requests.


P.O. Box 62157 - code 00200 Nairobi
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P.O. Box 1580 Kisumu
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